Each of the IDC Representatives create their respective school's agenda and organize exchanges and special events.
Every other week, the Intra-District Council meets to discuss and colloborate ideas for upcoming exchanges & events.
After creating a concrete plan, IDC Representatives launch and execute their plans.
One of the main responsibilities of IDC is to approve charities that organizations from each school can donate to. These charities can have one of the following statuses. Permanent: School organizations can donate without the need of renewal each academic year. Temporary: School organizations can donate within the school year it is passed, however this status only lasts for that academic year.
If a school organization wishes to move the status of a charity to Permanent they must pass it through IDC. The charity has to have been under temporary approval at least once in the past and donated to by multiple student groups or schools.
When an organization wants a charity to be approved through IDC, they must first receive approval from their Leadership Class (only applicable at HHS, activities proposal). The Leadership Class should refer them to IDC. Respective IDC reps will coordinate with the IDC President and group requesting charity approval to present the charity at the next IDC meeting. Please inform your IDC reps when you would like to present and they will coordinate with the IDC President to schedule you at the next meeting. The organization will then come to the next IDC meeting with a presentation on their fundraiser (Powerpoints welcome but not required), a nondiscrimination statement from the charity and proof of non-profit status (501c3 also from the charity).
The presentations should be kept brief and concise (5 minute maximum), while including topics such as, but not confined to:
If passed by IDC, the Student Board Representative, who is present at all IDC meetings, will schedule a time for the organization to present their proposed charity to the Board of Trustees (at least 2 weeks after IDC presentation). The Board will have the final decision whether or not to approve the charitable organization (either on a permanent or temporary basis).
The process for approving charities should be started at least 6 weeks prior to the fundraiser.
The last IDC meeting for approval of charitable organizations this school year will be in April 2018.
The first IDC Meeting of the 2017-2018 was held at MVHS. Our secretary (Niyati Sriram) was elected and the council discussed upcoming events for the school year.
The last meeting of the 2016-2017 school year was held. Old business was wrapped up and the new IDC President was elected (Ruchi Shah) -- new secretary is yet to be elected.
The Lynbrook IDC Exchange was discussed and all current IDC Representatives were expected to make legacy packets to hand off to next year's IDC reps.
